Post Closing Trial Balance Flashcards

the post-closing trial balance shows

The adjusted balances may relate to several accounts, as mentioned above. Once companies make those adjustments, they can prepare the adjusted trial balance. The adjusted trial balance is crucial in reporting an accurate balance on various accounts.

Further, the short-term liabilities appear before the long-term liabilities under the head ‘Liabilities’ in your trial balance. Also, the balances pertaining to assets and expenses are represented in the debit column. Whereas the balances related to liabilities, income, and equity are shown in the credit column. You achieve this by tallying the debit column with the credit column of your company’s trial balance.

A Bookkeeper is responsible for recording and maintaining a business’ financial transactions, such as purchases, expenses, sales revenue, invoices, and payments. If your ledger account balances are higher or lower than expected, this could indicate missing, double-booked, or incorrect postings.

What Does The General Ledger Have To Do With A Trial Balance?

They are prepared at different stages in the accounting cycle but have the same purpose – i.e. to test the equality between debits and credits. Expense accounts also represent temporary income statement accounts. These accounts accumulate the expenses incurred during the period and start fresh each period. This allows the company to consider only the expenses used during the current period. As the accountant prepares the income statement, she uses the expense balances from the accounting records. Since the expenses start fresh each period, the accountant only needs to find the balance. Expense accounts do not appear on the post-closing trial balance.

the post-closing trial balance shows

However, companies may adjust the general ledger balances later. These adjustments usually include year-end, non-cash, prepaid, accrued and other transactions. Once companies account for these transactions, the general ledger balances will change. It is worth mentioning that there is one step in the process that a company may or may not include, step 10, reversing entries. Reversing entries reverse an adjusting entry made in a prior period at the start of a new period. We do not cover reversing entries in this chapter, but you might approach the subject in future accounting courses.

Advantages Of Trial Balance

This listing is divided into debit & credit columns, i.e. debit balance are showed in the separate column from credit balances. You record accounting entries in accordance with the Generally Accepted Accounting Principles . Items are entered the general journal or the special journals via journal entries, or journalizing. Journal entries are prepared after examining the source document to see if a business transaction has taken place. If a business transaction has taken place, that is a transaction that causes a measurable change in the accounting equation then a journal entry is necessary.

By doing so, companies prepare them for use in the upcoming accounting period. These closing entries occur after the adjustments made in the adjusted trial balance. To know how much your revenue and expenses were for a specific period, you need to start the period with a zero balance in your revenue and expense accounts. The post-closing trial balance helps you verify that these accounts have zero balances. It also verifies that debits still equal credit amounts after the closing entries, which ensures that you start the next accounting period with the correct amounts. The adjusted trial balance is what you’ll prepare after the unadjusted trial balance.

  • These balances then reach the trial balance, contributing to the financial statements.
  • An error of reversal is when entries are made to the correct amount, but with debits instead of credits, and vice versa.
  • On the other hand, inventory and supplies accounts show up on both the original and adjusted trial balance.
  • This allows the company to consider only the expenses used during the current period.
  • Your car, electronics, and furniture did not suddenly lose all their value, and unfortunately, you still have outstanding debt.

The first step in preparing the financial statements is recording transactions. These transactions occur when a company deals with another party. Usually, companies account for them through the books of prime entry. During this process, companies separate those transactions under various account headings. The general ledger is a crucial part of the overall accounting process.

Are All Three Trial Balance Reports Necessary?

In review, you can easily spot account balances that look wrong, where the balance may be too high or too low. This helps you to find problems and fix them before running other financial reports such as the Profit and Loss or Balance Sheet. Since there are several types of errors that trial balances fail to uncover, each closing entry must be journalized and posted carefully.

the post-closing trial balance shows

A tallied trial balance indicates that the posting of the journal entries to the general ledger is arithmetically correct. Though, this does not indicate that the entry itself is correct.


Check these areas to make sure you’re including all the adjusting entries you need to for the accounting period before closing the accounting period. Once you’ve included your adjusted entries and run the adjusted trial balance, you’re ready to run the post-closing trial balance. The purpose of the post-closing trial balance is to ensure the total of all debits and credits equal each other to result in a net of zero.

For closing the income statement accounts, a temporary account called “income summary account” is often used by accountants. Balances of all the income statement accounts, which include income, gains, expenses, and losses are initially transferred to income summary account. After that, the net balance of income summary account is transferred to retained earnings/owner’s capital account. A trial balance also comes in handy to prepare the financial statement.

After preparation of financial statements, last step of accounting cycle is the closure of books of account for an accounting period. This involves posting closing entries and preparing a post-closing trial balance to ensure that all temporary accounts have been closed appropriately. It also serves as the basis of preparing the financial statement. On a trial balance worksheet, all the debit balances form the left column, and all the credit balances form the right column, with the account titles placed to the far left of the two columns. You may need to add some debits or credits you’ve missed, or you may discover you’ve performed another action incorrectly. A trial balance sheet includes a list of general ledger accounts along with their ending debit or credit balances.

the post-closing trial balance shows

A post-closing trial balance is a trial balance taken after the closing entries have been posted. The goal of the accounting cycle is to produce financial statements for the company. The accounting cycle is performed during the accounting period, to analyze, record, classify, summarize, and report financial information. The differences between the adjusted and post-closing trial balances include the following.

Accounting Cycle

A post-closing trial balance includes a list of all balance sheet accounts at the end of a reporting period. Usually, the post-closing trial balance helps companies verify the total debit and credit balances. This trial balance lists debit balances as positive and credit balances as negatives. The adjusted trial balance shows the final or closing balances of all general accounts in the ledger after adjustments have been made.

Companies can ensure the balance sheet will balance if the trial balance has equal debit and credit sides. Those closing balances from the general ledger end up on the trial balance. Usually, this record includes the name of each general ledger account. On top of that, it will also enlist the balance on that account. The trial balance separates those balances based on whether the residual amount is debit or credit. It segregates those amounts under two headings with the same names, debit and credit.

Accounts that are once opened will always be a part of a company’s chart of accounts are called permanent accounts. Only the permanent accounts of a company show up on the post-closing trial balance. Accounts whose balances are zeroed out at the end of each accounting period are called temporary accounts. These the post-closing trial balance shows accounts are used again when a new accounting period opens and will accrue balances until the accounting period comes to an end. At that time, the accounts will be closed to permanent accounts and have a zero balance. Temporary accounts, like revenue, expenses, and dividends, do not show up on this balance.

As with theunadjustedandadjusted trial balances, both the debit and credit columns are calculated at the bottom of a trial balance. If these columns aren’t equal, the trial balance was prepared incorrectly or the closing entries weren’t transferred to the ledger accounts accurately.


It accounts for prepaid and depreciation expenses, what the company has paid for insurance and accumulated depreciation, among other line items. Just like with the unadjusted trial balance, its purpose is to see if the debits and credits are equal once you include all the adjusting entries. A trial balance is a list of all the general ledger accounts contained in the ledger of a business.

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